DATE: February 28, 2000

FROM: Barry McVay, CPCM

SUBJECT: Department of Defense Exemptions to the Mandatory Use of the Travel Charge Card

SOURCE: DefenseLINK News, February 25, 2000

AGENCIES: Department of Defense (DOD)

SYNOPSIS: On March 1, 2000, government personnel must use the government travel card for expenses arising from official travel. There are several exemptions to this requirement, and the DOD Comptroller William J. Lynn has approved several additional exemptions.

EDITOR'S NOTE: For more on the final rule that amended the Federal Travel Regulation (FTR) to implement the mandatory travel card requirement, see the January 19, 2000, FEDERAL CONTRACTS DISPATCH "Federal Travel Regulation (FTR) Amendment 90; Mandatory Use of the Travel Charge Card."

EFFECTIVE DATE: March 1, 2000.

SUPPLEMENTAL INFORMATION: Public Law 105-264, the Travel and Transportation Reform Act of 1998, requires the Administrator of General Services to issue regulations requiring "federal employees [to] use the travel charge card established pursuant to the United States Travel and Transportation Payment and Expense Control System, or any federal contractor-issued travel charge card, for all payments of expenses of official government travel." This was done by the publication of an interim rule on July 19, 1999, which amended the FTR Chapter 301, Temporary Duty (TDY) Travel Allowances. This interim rule was finalized on January 19, 2000.

The new rules make the use of the travel card mandatory for most government employees. However, FTR 301-51.2, What official travel expenses and/or classes of employees are exempt from the mandatory use of the Government contractor-issued travel charge card?, exempt the following from the requirement:

In addition to these exemptions, FTR 301-51.3, Who in my agency has the authority to grant exemptions from the mandatory use of the Government contractor-issued travel charge card?, authorizes the head of the agency or designee to grant further exemptions. In accordance with FTR 301-51.3, Under Secretary of Defense (Comptroller) William J. Lynn has approved the following additional exemptions for DOD:

Exempted personnel may use personal funds or a personal charge card, travel advances, and government travel requests (GTR). However, personnel with valid travel cards, even though they are exempted, may still use the cards for official travel expenses.

FOR FURTHER INFORMATION CONTACT: Barry McVay at 703-451-5953 or by e-mail to BarryMcVay@FedGovContracts.com.

Copyright 2000 by Panoptic Enterprises. All Rights Reserved.

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